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Hiring - Event Coordinator

  • 2 days ago
  • 4 min read

Suka tantangan dan aksi di balik layar event? Collabox Creative Hub sedang mencari seorang Event Coordinator berenergi tinggi untuk mengeksekusi berbagai program kreatif dan aktivasi komunitas dalam Industri Kreatif Semarang.


Kami adalah wadah bagi para pelaku industri kreatif, budaya, dan teknologi untuk terkoneksi, berkembang, dan berdaya. Kami percaya bahwa sistem dan struktur yang solid adalah fondasi dari pertumbuhan komunitas dan bisnis yang berkelanjutan.


Event Coordinator

Event Coordinator bertanggung jawab penuh atas perencanaan, koordinasi, dan pelaksanaan berbagai program, kelas, dan event Collabox dan sub-brand-nya (seperti Kelasrum, Pindrikan Markt, Collatalk, dan Collactive). Peran ini sangat krusial dalam memastikan setiap event berjalan tepat waktu, sesuai standar kualitas, serta memberikan pengalaman yang berkesan dan berdampak bagi peserta dan mitra.

Peran ini membutuhkan individu yang sangat terorganisir, detail-oriented, mampu bekerja dalam tekanan, dan memiliki rasa kepemilikan tinggi terhadap hasil kerja.


Tanggung Jawab Utama:


1. Perencanaan & Produksi Program

  • Menyusun rundown, kebutuhan teknis, anggaran, dan timeline untuk setiap event dan program Collabox.

  • Berkoordinasi dengan fasilitator, pembicara, vendor, dan stakeholder internal agar semua kebutuhan acara terpenuhi.

  • Membuat Standard Operating Procedure (SOP) untuk berbagai jenis acara: kelas, pameran, seminar, workshop, dan festival.

  • Menyusun kalender tahunan program & event bersama tim Community & Partnerships, termasuk konsep, target audiens, dan eksekusi.


2. Eksekusi Acara

  • Menjalankan acara sesuai rencana, memastikan logistik, teknis, dan SDM berjalan sesuai jadwal.

  • Menyusun dan mengelola SPK, pemesanan tempat, akomodasi, catering, perizinan, dan kebutuhan lainnya.

  • Menjadi PIC utama pelaksanaan event: dari teknis venue, rundown, MC, talent, dekorasi, konsumsi, marketing, registrasi, hingga dokumentasi. Bertanggung jawab atas troubleshooting dan koordinasi di lapangan.


3. Pelaporan & Evaluasi

  • Menyusun laporan pelaksanaan acara maksimal H+3 setelah event, termasuk evaluasi tim, anggaran, feedback peserta, dan improvement ke depan.

  • Melakukan post-event debriefing dengan tim dan stakeholder untuk dokumentasi dan knowledge management.


4. Kolaborasi Lintas Divisi

  • Bekerja erat dengan tim Marketing & Partnership untuk mengatur komunikasi peserta, promosi, dan rekrutmen kolaborator.

  • Berkoordinasi dengan tim Finance & Ops untuk pengadaan barang, pembayaran vendor, dan laporan keuangan acara.


Benefit Pekerjaan

Kompensasi & Tunjangan

  • Gaji Kompetitif di Semarang

  • THR (Tunjangan Hari Raya) setelah bekerja selama minimal 1 tahun

  • Uang Bensin dan Uang Makan harian

  • BPJS Kesehatan dan Ketenagakerjaan

Fasilitas Kantor

  • Kopi, teh, dan snack gratis selama jam kerja

  • Hadiah ulang tahun spesial untuk setiap anggota tim

Pengembangan Diri & Karier

  • Sesi 1-on-1 dengan Manager setiap 3 bulan untuk evaluasi dan pengembangan pribadi

  • Weekly Business Update: sesi rutin setiap minggu untuk membahas perkembangan terbaru di dunia bisnis, ekonomi, dan industri kreatif, agar tim tetap up-to-date dan relevan.

  • Peluang training & pelatihan sesuai kebutuhan dan potensi

  • Kesempatan berkembang di dalam organisasi seiring pertumbuhan Collabox

Lingkungan Kerja

  • Budaya kerja yang muda, dinamis, kolaboratif, dan terbuka

  • Ruang berekspresi dan diberi kepercayaan untuk berinisiatif

  • Bekerja langsung dengan tim kreatif di berbagai proyek berdampak


Tertarik jadi bagian dari perjalanan kami membangun ekosistem kreatif di Semarang?Yuk, gabung jadi bagian dari tim Collabox!


Kirim CV dan surat motivasi kamu ke:📩 collabox.career@gmail.com Dengan subjek email: (Nama_EventCoordinator)


📅 Deadline pengiriman: 6 September

2026


Kami menantikan kehadiranmu untuk tumbuh dan berdampak bersama!


Love challenges and the fast-paced action behind the scenes of an event? Collabox Creative Hub is looking for a high-energy Event Coordinator to execute a variety of creative programs and community activations within Semarang’s vibrant creative industry.


We are a hub where players in the creative industry, culture, and technology connect, grow, and thrive. We believe that solid systems and structures are the foundation of sustainable business and community growth.


About the Role

The Event Coordinator is fully responsible for planning, coordinating, and executing various programs, classes, and events for Collabox and its sub-brands (such as Kelasrum, Pindrikan Markt, Collatalk, and Collactive). This role is crucial in ensuring every event runs on time, meets quality standards, and delivers a memorable, impactful experience for attendees and partners.


This role requires a highly organized, detail-oriented individual who thrives under pressure and takes strong ownership of their work.


Key Responsibilities of the Event Coordinator

1. Program Planning & Production

  • Draft rundowns, technical requirements, budgets, and timelines for every Collabox event and program.

  • Coordinate with facilitators, speakers, vendors, and internal stakeholders to ensure all event requirements are met.

  • Develop Standard Operating Procedures (SOPs) for various event types: classes, exhibitions, seminars, workshops, and festivals.

  • Create an annual program and event calendar alongside the Community & Partnerships team, covering concepts, target audiences, and execution plans.

2. Event Execution

  • Run events according to plan, ensuring logistics, technical setups, and personnel operate on schedule.

  • Prepare and manage work agreements (SPK), venue bookings, accommodation, catering, permits, and other operational requirements.

  • Serve as the main Person in Charge (PIC) during event execution: overseeing venue technicalities, rundowns, MCs, talent, decor, catering, marketing, registration, and documentation. Responsible for on-site troubleshooting and coordination.

3. Reporting & Evaluation

  • Compile post-event reports no later than 3 days (H+3) after the event, including team evaluations, budget reconciliations, attendee feedback, and future improvements.

  • Conduct post-event debriefings with the team and stakeholders for documentation and knowledge management.

4. Cross-Divisional Collaboration

  • Work closely with the Marketing & Partnership team to manage attendee communications, promotions, and collaborator recruitment.

  • Coordinate with the Finance & Ops team for procurement, vendor payments, and event financial reporting.


Benefits & Perks

Compensation & Allowances

  • Competitive salary in Semarang

  • Holiday Allowance (THR) after a minimum of 1 year of service

  • Daily fuel and meal allowances

  • BPJS Health and Employment Insurance

Office Facilities

  • Free coffee, tea, and snacks during work hours

  • Special birthday gifts for every team member

Career & Personal Development

  • 1-on-1 sessions with the Manager every 3 months for evaluation and personal growth

  • Weekly Business Updates: Routine weekly sessions covering the latest developments in business, economics, and the creative industry to keep the team updated and relevant

  • Training and skill development opportunities tailored to your potential and needs

  • Clear path for internal career growth alongside Collabox’s expansion

Work Environment

  • Young, dynamic, collaborative, and open work culture

  • Space for self-expression and trust to take initiative

  • Work directly with creative teams on various impactful projects


Interested in joining our journey to build the creative ecosystem in Semarang? Come be a part of the Collabox team!


Send your CV and cover letter to:

Subject line: (Name_EventCoordinator)

📅 Application deadline: September 6, 2026


We look forward to growing and making an impact together!

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